Sponsorship

Annual Conference

The Higher Education Web Professionals Association hosts its Annual Conference in the fall of each year, rotating to different cities and regions across the United States.

HighEdWeb 2017 in Hartford, Connecticut, took place over four days. The conference offered 60+ presentations, lightning talks, half-day intensive workshops, three focused development academies and welcomed about 700 web and digital communication professionals from around the world. About half of those attendees were first timers at HighEdWeb.

Thanks to sponsors like you, attendee costs were kept low while allowing experiences such as our special event at the Connecticut Science Center, and keynotes by digital design technologist Tatjana Dzambazova and actress and internet entrepreneur Felicia Day.

HighEdWeb 2018 (#heweb18) will bring together content marketers and developers, designers and managers, programmers and writers – along with other professionals from across the web and digital communication disciplines – this October 21-24 in Sacramento, California. With seven tracks of presentations, two outstanding keynotes, multiple workshops, and events out on the town, we know this will be another stellar HighEdWeb experience.

Institutions

HighEdWeb conferences are truly international events, attracting higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka and Sweden.

For a sample list of participating schools, contact sponsors@highedweb.org.

Our Attendees

Our attendees cover a wide range of positions in colleges and universities:

Account Executives
Admissions Staff
Application Developers
Assistant Directors
Business Analysts and Officers
Chief Communications Officers
Chief Information Officers
Chief Marketing Officers
Communications Specialists
Content Strategists
Digital Media Specialists
Directors
Editorial Directors
Instructional Technologists
IT staff
Librarians
Marketers
Mobile Specialists
Programmers
Professors
Social Media Managers
Student Service Teams
Systems and Networking
Web Architects
Web Designers
Web and Database Developers
Web Managers
Web Writers

Sponsorship Packages

We are excited to offer 2018 Annual Conference sponsorship packages, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget.

You may also choose to maximize your visibility through greater sponsorship of the HighEdWeb organization. These opportunities are delivered on an individual basis; contact sponsors@highedweb.org for more information.

Platinum Package

$12,000 4 Available

This is the ultimate package to gain maximum exposure at the HighEdWeb Annual Conference. There are several unique Platinum Packages per year, including keynote and event sponsorships. All are available on a first-come, first-served basis.

Benefits

One 45-minute presentation spot in the Annual Conference’s Sponsor Track
Highest priority selection of Sponsor Track presentation time slot
Highest priority exhibit location in HighEdWeb Exhibit Hall
Exhibit floor booth space (20’ by 20’), with WiFi, table and and first electric drop included
Complimentary registration of three attendees to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
Full-page ad** in print program
Company logo and 75-word description** listed on Annual Conference website
Company logo** posted in conference venue main hall during collective events
One piece of promotional material*** included in attendee conference packets/bags
Mention in press release published on Annual Conference website and up to two mentions on HighEdWeb’s Twitter, Facebook and LinkedIn presences
List of attendees’ names, job titles and institutions delivered within one week after the conference
One sponsored email sent from HighEdWeb on sponsor’s behalf to all 2018 Annual Conference attendees**
One priority, high-visibility event sponsorship; choose one of the following (on a first-come, first-served basis):

Platinum Package Addition

Keynote Sponsorship

2 Available

Added Benefits

Two minutes prior to the keynote to share your brand with the conference attendees via sponsor-produced video (video to be submitted for HighEdWeb review two weeks prior to showing)
One piece of promotional material*** (small button or card-sized item) to be placed for you at each attendee keynote place setting
Acknowledgement of sponsorship in keynote description in conference program and on website

Platinum Package Addition

Welcome Event Sponsorship

1 Available

Added Benefits

Opportunity to play sponsor-produced video at the Welcome Event
Prominent display of sponsor-provided banner** at Welcome Event venue
Opportunity to have registered attendee sponsor representative to act as greeter at entrance to event
One piece of promotional material*** (small button or card-sized item) to be distributed at the event
Acknowledgement of sponsorship in event description in conference program and on website

Platinum Package Addition

Big Social Event Sponsorship

1 Available

Added Benefits

Opportunity to play sponsor-produced video at Big Social Event, the largest social event of the Annual Conference (video to be submitted for HighEdWeb review two weeks prior to showing)
Prominent display of sponsor banner** at event venue (sponsor to provide banner)
Opportunity to have registered attendee sponsor representative to act as greeter at entrance to event
One piece of promotional material*** (small button or card-sized item) to be distributed at the event
Acknowledgement of sponsorship in event description in conference program and on website

Gold Package

$9,000 8 Available

The Gold sponsorship is a top opportunity to get your brand noticed during the HighEdWeb Annual Conference.

Benefits

One 45-minute spot to present in the Annual Conference’s Sponsor Track
Priority selection of Sponsor Track presentation time slot
High priority exhibit location in exhibit hall
Exhibit floor booth (20’ by 10’) with WiFi, table and and first electric drop included
Complimentary registration of two attendees to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
Half-page ad** in print program
Company logo and 35-word description** listed on Annual Conference website
Company logo** posted in conference venue main hall during collective events
One piece of promotional material*** included in attendee conference packets/bags
Mention in press release published on Annual Conference website and one mention on HighEdWeb’s Twitter, Facebook and LinkedIn presences
List of attendees’ names, job titles, and institutions delivered within one week after the conference
One sponsored email sent from HighEdWeb on sponsor’s behalf to all 2018 Annual Conference attendees**

Silver Package

$7,500

A great way to get exposure and meet new potential clients.

Benefits

Priority exhibit location in exhibit hall
Exhibit floor booth (20’ by 10’) with WiFi, table and and first electric drop included
Complimentary registration of two attendees to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
Quarter page ad** in print program
Company logo included on Annual Conference website
Company logo** posted in conference venue main hall during collective events
One piece of promotional material*** included in attendee conference packets/bags
Mention in press release published on Annual Conference website
List of attendees’ names, job titles, and institutions delivered within one week after the conference

Bronze Package

$5,000

Get noticed and make connections at HighEdWeb.

Benefits

Exhibit floor booth (10’ by 10’) with WiFi, table and first electric drop included
Complimentary registration of one attendee to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
One piece of promotional material*** included in attendee conference packets/bags
Company logo included on Annual Conference website
Company logo** posted in conference venue main hall during collective events
List of attendees’ names, job titles, and institutions delivered within one week after the conference

Academy Sponsorship

$2,000

Intimate opportunity to interact with Leadership, Content/UX and Technical Academy attendees. These attendees are future leaders in the HighEdWeb industry.

Benefits

Opportunity to interact with Academy attendees at limited attendance events, including alumni reception
Opportunity to play sponsor-produced video (up to three minutes long) before each Academy opening session (video to be submitted for HighEdWeb review two weeks prior to showing)
Complimentary registration of one attendee to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
Company logo included on Academy websites
One piece of promotional material*** included in conference attendee conference packets/bags
List of attendees’ names, job titles, and institutions delivered within one week after the conference

Additional Opportunities

We are excited to offer 2018 Annual Conference sponsorship packages, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget.

Meal Sponsorship

$5,000

6 Available

Benefits

Sole sponsorship of selected HighEdWeb breakfast or lunch (NOTE: meal selection available on a first-come, first-served basis)
Sponsor logo display*** and verbal acknowledgement provided at selected meal
Sponsorship noted in Annual Conference schedule

Snack Sponsorship

$3,000

6 Available

Benefits

Sole sponsorship of selected HighEdWeb snack break (NOTE: meal selection available on a first-come, first-served basis)
Sponsor logo display*** provided at selected meal
Verbal acknowledgement provided during daily announcement

Academies Alumni Reception Sponsorship

$2,000

1 Available

Benefits

Opportunity to interact with Academy alumni from current and past years at invitation-only reception
Company logo** included on Annual Conference website
Sponsor logo display*** and verbal acknowledgement provided at reception
List of Annual Conference attendees’ names, job titles and institutions delivered within one week after the conference

Workshop Sponsorship

$1,000

10 Available

Benefits

Company logo** included on Annual Conference website
Sponsorship of a Sunday or Wednesday workshop (available on a first come-first-served basis)
Sponsor logo display*** and verbal acknowledgement provided at workshop

Other Opportunities

Varies

Unlimited Available

Benefits

Company logo** included on Annual Conference website
Sponsor logo** and acknowledgement provided on donated item or service ****
List of attendees’ names, job titles, and institutions delivered within one week after the conference

IDEAS:

Hotel key card
Videography and other recording
Audio-visual assistance
Charging stations
Conference bags
Badges
Lanyards
Transportation
Wireless
Program printing
Water coolers

You may also choose to maximize your visibility through greater sponsorship of the HighEdWeb Association itself. These opportunities are delivered on an individual basis; contact sponsors@highedweb.org for more information.

Show Your Intent

Notes

HighEdWeb maintains a policy of not sharing contact information (email addresses) for its attendees.

* If you choose to add additional attendees, each registration will be given the early bird discount
** Content, artwork/logo to be provided in approved format by sponsor; content must be received and email will be sent no later than three months post-event
*** Promotional piece not to exceed 8.5” x 11” and to be provided by sponsor prior to the conference.
**** Sponsor logo and acknowledgement to be co-branded with HighEdWeb according to the association’s brand standards

Ready to Sponsor?

Let’s have a chat about how you can support HighEdWeb while getting your brand noticed.

Show Your Intent